Logistics

Paperwork

Please take the time to read the entire Logistics section in full. If you have questions, feel free to call the Alpine Ascents office or email us. 

Make sure you have submitted the following paperwork to Alpine Ascents.

⎕  Application
⎕  Flight itinerary

Trip Insurance

As there are many unforeseen circumstances that may occur during or leading up to the trip, we strongly recommend trip insurance for your expedition.

A variety of trip insurance options are available through different providers. We recommend Comprehensive Trip Insurance for your protection.

There are two basic policies: ‘standard trip insurance’ which can cover injuries or illness, or a ‘cancel for any reason’ addon which covers a wider variety of situations. Note – this addon is considerably more expensive, and if paid out only covers 75% of the trip fee. Please note this is just a summation of the policies available.

Please see complete specific policy information for our recommended policies..

Getting to Delhi, India

For those arriving early or departing after the scheduled itinerary, we are happy to make hotel and airport transfer arrangements. Please contact our office in advance of your departure if you would like us to make additional reservations for you.

Arrival: Morning to Mid-Day is preferred but later flights can be accommodated. We will pick you up at the airport. Please look for an Alpine Ascents sign upon leaving the terminal. It is very rare that we miss a pick up. Upon arrival at the airport in Delhi, be aware of people trying to
“help” you with your luggage cart and then demanding large tips. Better to decline their services, roll your own luggage cart outside to the pick-up area and then follow the directions of the Alpine Ascents representative, who you need not tip.

Departure: See day to day itinerary noting that most flights leave very late at night Extra nights and pickups before or after scheduled dates easily arranged for an extra fee. We can also arrange 2 day tours to Taj Mahal or Varanasi . Please call for details. Domestic Flights: Alpine Ascents will book all the domestic flights for our team. Fees as noted in inclusions (~$300) but we will give specific amounts once booked.

Visas Needed for India Travel

Please apply for your e-visa 6 months before your start date, It is not possible to apply earlier. Most nationalities can apply for a tourist e-visa online. This visa will be emailed to you and must be printed and carried to present to immigration upon arrival in India. On arrival in India you will get a official visa stamped in your passport. In most cases you will be given a multiple entry visa even a single is requested. Passports must be valid for 6 months from the date you arrive in India and you must have at least 2 blank pages in your passport to so immigration officials can stamp your passport. Alpine Ascents is happy to work closely with all climbers to determine visa/entry requirements.

Apply for an e-visa at: https://indianvisaonline.gov.in/evisa/tvoa.html

When completing application For locations – please state Delhi, Varanasi only
Contact details.
S&S Travel Planet Pvt. Ltd.,
102, Block – 3,
Rajkamal Apartments, Fatehabad Road,
Agra – 282001
Tel: 0562 – 4004394
Mobile: 91 9997734394
Contact Person – Mr. Prem Mohan Sharma

Delhi contact:
House No. A – 245,
Phase-II,
New Palam Vihar,
Gurgaon-122017
Delhi NCR
Contact: 9818064413

Hotels

Alpine Ascents will make all lodging arrangements based on the listed itinerary. We are happy to make pre and post trip reservations for you and can provide a list of hotels (all subject to change). While trekking we will stay in tents or local villages. The lodging in Arunachal Pradesh will be 1-2 stars.

Lodging in New Delhi will be at:
Claridges
12 Dr APJ Abdul Kalam Road ,
New Delhi, Delhi, 110011
https://www.claridges.com/the-claridges-new-delhi

Gear List

Please refer to your Gear List:

You are required to bring every item on this list as described, so be as precise as possible when packing. We are happy to work closely with you on finding the proper gear.

If you plan to rent gear, your rental form must be submitted at least a month prior to expedition start date. Please call our office or e-mail [email protected] with any questions.

Gear Lexicon

If you’re confused by items and/or language on the Gear List, we encourage you to refer to our Gear Guide for explanations on layering systems, differences between boots, etc.

Other Resources

Below are articles written by veteran Alpine Ascents guides that you may find helpful in preparing and packing for your expedition.

Medications & Prescriptions for Mountain Climbing

Women’s-Specific Tips

Not on the Gear List, but in our Backpacks

Packing Tips

People generally take too much “stuff” rather than too little. Study each item before you pack it. Eliminate redundant items, extra changes of clothing, and excessive“nice to have” luxuries. You will benefit from traveling light because of the costs of excess baggage and because of the frequent loading and unloading of bags. Remember to review your airline’s weight limits and pack accordingly. Traveling light may be your key to summit success. Take everything on the required equipment list and little else.

Expenses

Please note the inclusions on the website. We estimate $15 -$25 for meals not covered. It is easiest to use ATM’s in Delhi (at the airport as well). Hotels will take credit cards as do most restaurants and shops in the cities. We would suggest $700 – $1000 in US dollars for emergencies and to rely on credit cards and ATM’s for other expenses. We will make suggestions on obtaining rupees/ changing money before we head to AP. We recommend bringing a travel credit card that does not have transaction fees.

Early Departure/Evacuation

If you need to leave the expedition early, you are responsible for all incurred expenses (evacuation fees, transport, extra hotel nights, etc). A comprehensive trip insurance plan is recommended, which can cover these costs in the event that they occur.

Tipping

We recommend approximately $300 or so for local guide tips (total) and a similar amount for your western guide. We will direct on tipping throughout the trip.

In Country

Food & Water

We are all aware of the potential monotony of expedition food and Alpine Ascents makes every effort to have expedition food as enjoyable as possible. Alpine Ascents does not require trekkers to bring any food. That said if you want to bring up to a lb. plastic bag of your favorite
power bars and drink mix, you are welcome to do so.

Meals on the trek are included as are breakfasts in Delhi. Please make sure your dietary needs are outlined on your application. Rice, lentils, vegetables, momos and meat are the staple foods in Arunachal Pradesh. Learn a bit more at:
https://www.holidify.com/pages/food-of-arunachal-pradesh-1660.html

Hotels usually provide bottled or filtered water and bottled water available for purchase in cities and towns. We will purify water but please note the steri pen (to purify water) on the gear list.

Health Tips

You may want to consult your physician for advice on treatments for gastrointestinal upsets that you may encounter on your trip. In the past, climbers have relied on antibiotics such as Ciprofloxacin. Your doctor may recommend medications such as Lomotil or Imodium to stop diarrhea, and Compazine to prevent nausea.

Weather
October is generally the dry season in India but Arunchal Pradesh is not far from Cherripunji, (considered the rainiest place on the planet) so we always want to be prepared for rain in this area. Delhi temps range from mid-60’s to low 90’s and it should be between the 40’s and 60’s in AP.

Leave No Trace

Alpine Ascents International practices Leave No Trace principles on all expeditions. We believe that given the proper information most people will do all they can to help protect and maintain the environment. Before your climb, please become familiar with Leave No Trace:

7 Principles of Leave No Trace

As guides, we spend time teaching the environmentally appropriate Leave No Trace principles and practices. There is nothing more rewarding than working hard to get high into the mountains, reaching a pristine campsite, witnessing incredible views, and having the feeling that no one has been there before.

Conversely, there is nothing more disheartening than working hard to climb a mountain, reaching a site and encountering trash, food waste, and toilet paper. Please read the seven LNT principles, and call the office if you have any questions about what you can do to plan ahead.

Please note that Covid protocols, both best practices and entry requirements, are changing frequently. While we cannot eliminate the risk of exposure to COVID-19, we do carry out a variety of measures designed to mitigate the risk of illness for climbers and staff. It is important we work together with the same team-oriented perspective we rely on in climbing, and we greatly appreciate your partnership. Please take a few moments to thoroughly read the information below and know that we look to improve our operation as additional information about the virus becomes available.

Vaccinations & PCR Testing for Entry and Exit

TBD – Awaiting country opening.

Masks
Trekkers will be asked to wear proper facemasks in all public places while not outside of populated areas. This includes while in towns, while being transported and while in hotel premises or during meals.

Transportation
Based on recommendations and factors at time of departure we may opt to use multiple vehicles for transport to and from airport and to and from the trekking location in better social distancing.

Lodging
Lodging will be in shared rooms and tents unless a single room is requested. Subject to change based on conditions.

Dining in the Wild
Guides may opt to have outdoor dining and not use a dining tent should circumstances warrant.

Screening
If you experience fever, chills, cough, shortness of breath, difficulty breathing, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea, vomiting, or diarrhea please immediately contact Alpine Ascents. Anyone experiencing these symptoms within 14 days of their trip date will be asked to reschedule their trip. All trekkers may be verbally screened for these symptoms on arrival in India.

Mitigation Measures
Hand washing and hand sanitizing facilities are provided throughout the program, We encourage you to regularly clean or sanitize your hands while on this journey, especially after touching your face, sneezing, coughing, using the bathroom, eating, or drinking. Common areas, high-touch surfaces, and restrooms are sanitized regularly.

We are committed to keeping our environment clean for your protection as well as ours.

I’ve always had a desire to travel India. So when Gordon announced an exploratory trip with trekking, I made the decision to participate. From beginning to end it was a dream come true. The sights, sounds, people, food, and majestic landscape were truly an incredible experience. Well supported with Robin Pendery and well narrated by Gordon. […]

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Partners & Accreditations

Alpine Ascents International is an authorized mountain guide service of Denali National Park and Preserve and Mount Rainier National Park.
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