Everest Base Camp Trek Logistics

Paperwork

Please take the time to read the entire Logistics section in full. If you have questions, feel free to call the Alpine Ascents office or email us. 

Please return the requested paperwork, (application and flight itinerary) as soon as possible. This information assists us in procuring permits and making final hotel reservations.

⎕  Application
⎕  Flight itinerary
⎕  Passport Copy
⎕  Two Passport Photos (scans are fine)
⎕  Please see COVID-19 requirements for additional paperwork to enter to Nepal.

Trip Insurance & Evacuation Coverage

We highly recommend trip insurance as there are many unforeseen circumstances that can occur leading up to a trip. Evacuation and medical coverage may be required for this trip, please see paperwork section above. Please click here for more information:

https://www.alpineascents.com/trip-cancellation-insurance-trip/

Getting There

Please note the arrival date in Kathmandu on your day-to-day itinerary listed on your confirmation letter. Please ensure that your flight arrives in Kathmandu prior to 2 p.m. on your arrival date as this will allow you to meet the group in the evening. Flight reservations for your expedition should be made as soon as possible.

Alpine Ascents highly recommends the services of Charles Mulvehill at Scan East West Travel (206) 454-0688 or email [email protected] when making flight arrangements. Please e-mail or mail a copy of your flight itinerary to our offices. We will review your itinerary to ensure you will arrive on time.

Getting to Kathmandu, Nepal
For those arriving early or departing after the scheduled itinerary, we are happy to make hotel and airport transfer arrangements. Please contact  our office in advance of your departure if you would like us to make additional reservations for you.

Arrival: We will pick you up at the airport. Please look for an Alpine Ascents sign upon leaving the terminal. It is very rare that we miss a pick up. If you have waited more than 45 minutes for a pick up please proceed directly to the Yak and Yeti hotel (see hotels and lodging). You can also reach out to our local contact.

Upon arrival at the airport in KTM, be aware of people trying to “help” you with your luggage cart and then demanding large tips. Better to decline their services, roll your own luggage cart outside to the pick-up area and then follow the directions of the Alpine Ascents representative, who you need not tip.

Visa & Entry Requirements

For those with time we recommend getting a visa from the Embassy ahead of time.

Currently each climber/trekker needs a copy of their climbing/trekking permit and hotel reservation to obtain a visa ( whether getting an e visa, visa on arrival or obtained via the Embassy). Alpine Ascents will supply permit copy and hotel confirmation copies with further instructions.

To obtain a visa upon arrival at the airport: Have 2 passport photos ready. It is recommended that you expedite the process by arriving at the airport with forms already completed using the online visa application process. Note: You can only do this 15 days or less before departure. Please go to:

http://online.nepalimmigration.gov.np/tourist-visa

Online Visa Instructions:

Select 30 day visa
Yak and Yeti is Hotel
Street number is 1016
Street is Durbar Marg
Municipality is KTM
Ward is 1
District is 3
Local address is same as hotel address

Please be advised that you must have a valid US passport that does not expire for at least 6 months from date of entry for most countries and have blank pages available in your passport. Alpine Ascents is happy to work closely with all climbers to determine visa/entry requirements.

Hotel In Kathmandu

Hotel Yak & Yeti
P.O. Box. 1016, Durbar Marg, Kathmandu, Nepal
Tel: 977-1-4248999, 240520 Fax: 977-1-4227781/4227782

For those requesting double room accommodations every effort will be made to pair you with another climber. A Single Room Supplement Fee will apply if a match cannot be made or there is a last minute cancellation. This will help keep our overall program pricing down since unlike other companies we do not charge more for smaller groups.

Trek Lodging
For the lodging during our trek we lodge in Sherpa village tea houses, many of them remote, giving us a rare look into both traditional and monastic communities. We access these villages through our long time Sherpa friends with the belief that a sharing of cultures is paramount in our understanding of the world. While the environs are often primitive by western standards, they are balanced by the warmth and tremendous support of the Sherpa people. Please note that while we hand pick the lodges, the Khumbu is a remote area and  accommodations/toilet conditions are very basic.

Single Room Supplement for Kathmandu :
For those interested in a single room for an additional fee, we can reserve single rooms in Kathmandu only. Other lodges may have single rooms available but cannot be reserved ahead of time. One can pay the additional fee upon arrival to the lodge directly but it is best to plan on shared rooms in the Khumbu. Fees for single rooms vary by village but your guide will let you know cost and availability upon arrival at each lodge.

Physical Conditioning

Trekkers are expected to be in excellent physical condition. Being physically prepared for the rigors of the mountains is one of the
key aspects to an enjoyable, safe and rewarding experience for the entire team. Please read the training information on our website:

https://www.alpineascents.com/everest-base-camp-trek-training/

Gear

Please review the annotated gear list below. We certainly understand that you may have personal preferences and have tested gear and gear systems in the field, but encourage you to contact us with any significant variations from the gear list.

https://www.alpineascents.com/treks/everest-base-camp-trek/gear-list/

Our gear lists are updated regularly, but some brands and models do change. You are required to bring every item on the list. We are happy to work closely with you on finding the proper gear. Please note that we flying in small planes with limited space so please adhere to the gear list as much as possible.

Alpine Ascents does not require trekkers to bring any food. That said if you want to bring up to a 1lb plastic bag of your favorite power bars and drink mix, you are welcome to do so.

On The Mountain

Physiology Of Mountaineering

Dehydration, hypothermia, frostbite, and altitude illness are all important health conditions to be aware of while climbing. Please read our overview of these physical factors:

Food & Water

We are all aware of the potential monotony of expedition food and Alpine Ascents makes every effort to make expedition food as enjoyable as possible. We work hard to have a diverse menu but this can be limited by availability and remoteness of region. A sample menu of the types of food that you might expect to eat on the expedition can be found at: https://www.alpineascents.com/pdf/info/nepal-menu.pdf

Tap water is not drinkable in Nepal. At mealtimes, we will provide you with hot drinks (such as hot water, tea or other local drinks) that have been boiled and are safe to drink. For drinking water on the trail and in the lodges other than at mealtimes, we will assist you in filling your water bottles and you can purify that water with the steri pen (best method) or water purification drops/tablets that you are asked to bring (see gear list).

Health Tips

You may want to consult your physician for advice on treatments for gastrointestinal upsets that you may encounter on your trip. In the past, climbers have relied on antibiotics such as Ciprofloxacin. Your doctor may recommend medications such as Lomotil or Imodium to stop diarrhea, and Compazine to prevent nausea.

Leave No Trace

Alpine Ascents International practices Leave No Trace principles on all expeditions. We believe that given the proper information most people will do all they can to help protect and maintain the environment. Before your climb, please become familiar with Leave No Trace:

7 Principles of Leave No Trace

As guides, we spend time teaching the environmentally appropriate Leave No Trace principles and practices. There is nothing more rewarding than working hard to get high into the mountains, reaching a pristine campsite, witnessing incredible views, and having the feeling that no one has been there before.

Conversely, there is nothing more disheartening than working hard to climb a mountain, reaching a site and encountering trash, food waste, and toilet paper. Please read the seven LNT principles, and call the office if you have any questions about what you can do to plan ahead.

Communications

Public Wi-Fi: Lodges in route to Base Camp will have Wi-Fi available via the Everest Link Network. This is probably the best way to communicate, using Whatsapp or other communications apps. Pre-paid scratch cards available in KTM and on the trek offer the easiest way to pay for Wi-Fi usage. Our hotel in KTM has Wi-Fi.

Cellular service: For those of you who want to use cellular service (spotty at best) there is some coverage throughout the Khumbu. Most American plans do not work in Nepal but it is possible to buy a sim card in Kathmandu and have cell service were available. Again, most climbers and trekkers use the wi-fi at our lodges. If you wish to get sim card we can assist with purchase in Kathmandu

Cybercasts

We plan on cybercasting your trek. We hope to have a report posted on the cybercast page of our website every 1-3 days. We encourage you to show family and friends who want to follow the climb. Let them know that the lack of a current cybercast does not indicate a problem with the team. Please let us know if you would not like to be listed in these posts.

Tune into the cybercast here!

Personal Expenses & Tipping

With regards to personal expenses, bringing some cash in conjunction with using ATM in Nepal is generally best (limits on withdrawals are about $200). We will work with you in Nepal to change money to Nepalese rupees for the trek and assist with locating ATM machines Credit Cards are fine at bigger hotels. Smaller places in Kathmandu may or may not accept credit cards, but charge a fee when they do. In the Khumbu, credit cards are generally not useful (some places in Namche accept credit cards). Note that money changers in Nepal will not accept dirty, old, or wrinkled bills.

Money: Most trekkers change $500 into Nepalese rupees in Nepal before departing on the trek. This is for bottled drinks, purchases along the trek and shopping. Trekkers generally take an additional $500-$1000 (including ATM use) for expenses, some tips and emergencies.

Drinks: While we provide boiled water throughout the trek to drink at meal times, some trekkers will choose to buy bottled bottled drinks like beer, soda, or water. These drinks are expensive in the Khumbu; a liter of bottled water can cost $2-$3 (~4 bottles/day) or so along the trekking route.

Sundries: In addition to souvenirs, people might also choose to spend money on wifi access where its available (from $5-$10 a day), charging of phones/electronic devices (from $2 to $5 per charge) and hot showers which can be purchased at some of the teahouses for about $5.

Departure by Helicopter: It is usually possible to depart early from the trek at Dingboche (or nearby Pheriche) by helicopter. The heli will take you to Lukla where, if early enough you can board an onward flight the same day. Helicopters for later departure or inclement weather may also be possible from Lukla to Kathmandu.

Typical cost from Pheriche to Lukla is $700, but based on number of passengers. Typical cost from Lukla to Kathmandu is $400, but based on number of passengers. This would allow climbers to leave 3-4 days prior to the scheduled date but can only be booked during the trek based due to weather concerns.

Early Departure/Evacuation

If you need to leave the expedition early, you are responsible for all incurred expenses (evacuation fees, transport, extra hotel nights, etc). A comprehensive trip insurance plan is recommended, which can cover these costs in the event that they occur.

Tipping
It is customary for Everest basecamp trekkers to tip about $300 for the Sherpa Staff. (Guide will collect and distribute). Alpine Ascents guides can accept and will greatly appreciate tips. It’s always hard to recommend a specific amount as we believe tips should be based on level and quality of services, as well as an amount that meets your budget. Please consider the information below to be merely a guideline. Amounts are at your discretion and should be based on your level of satisfaction and ability. For Alpine Ascents guides, $300 is a very general guideline.

COVID-19 PROTOCOLS

Please note that Covid protocols, both best practices and entry requirements, are changing frequently. While we cannot eliminate the risk of exposure to COVID-19, we do carry out a variety of measures designed to mitigate the risk of illness for climbers and staff. It is important we work together with the same team-oriented perspective we rely on in climbing, and we greatly appreciate your partnership. Please take a few moments to thoroughly read the information below and know that we look to improve our operation as additional information about the virus becomes available.

Vaccinations and PCR testing for entry and exit

  • All climbers and trekkers must be vaccinated and show proof of vaccination on arrival.
  • All climbers must arrive with a negative PCR test taken 72 hours or less before departure so show on arrival
  • All climbers are asked to bring (2) At Home Covid tests
  • All climbers and trekkers must complete and print travelers on line form: www.ccmc.gov.np
  • All climbers and trekkers may be asked to show permit and hotel confirmation on arrival.

Masks
Trekkers may be asked to wear proper ( non cotton)  facemasks in all public places while not on the mountain. This includes while in towns, while being transported and while in hotel premises or during meals. Climbers will be asked to wear facemasks while in teahouses.

Testing
All trekkers will need to arrive with a negative covid result completed 72 hours or less before departure to Nepal.

Transportation
Based on recommendations and factors at time of departure we may opt to use multiple vehicles for transport to and from airport and to and from the mountain to maintain better social distancing.

Lodging
Lodging will be in shared rooms and tents unless a single room is requested. Subject to change based on conditions.

Screening
If you experience fever, chills, cough, shortness of breath, difficulty breathing, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea, vomiting, or diarrhea please immediately contact Alpine Ascents. Anyone experiencing these symptoms within 14 days of their trip date will be asked to reschedule their trip. All trekkers may be verbally screened for these symptoms on arrival in Nepal.

Mitigation Measures
Hand washing and hand sanitizing facilities are provided throughout the program, We encourage you to regularly clean or sanitize your hands while on this journey, especially after touching your face, sneezing, coughing, using the bathroom, eating, or drinking. Common areas, high-touch surfaces, and restrooms are sanitized regularly.

We are committed to keeping our environment clean for your protection as well as ours.

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