Logistics

Paperwork

Please take the time to read the entire Logistics section in full. If you have questions, feel free to call the Alpine Ascents office or email us. 

Make sure you submit the following paperwork to Alpine Ascents as soon as possible after registering for your climb.

⎕  Trip Insurance. More information here.
⎕  Passport copy
⎕  2 passport photos (red background)
⎕  Flight itinerary

This information assists us in procuring permits and making final hotel and transportation arrangements.

Permits

Permits for Western Papua and Carstensz Pyramid will be prearranged by Alpine Ascents. Please note the government can revoke permits at any time, which can lead to trip postponement. For this reason, trip cancellation insurance is mandatory for this expedition.

For the permits, a passport photo is required from each climber. These passport photos must have a red background as mandated by the Indonesian government.

Trip Insurance

As there are many unforeseen circumstances that may occur during or leading up to the trip, we require trip insurance for this expedition.

A variety of trip insurance options are available through different providers. We recommend Comprehensive Trip Insurance for your protection.

There are two basic policies: ‘standard trip insurance’ which can cover injuries or illness, or a ‘cancel for any reason’ addon which covers a wider variety of situations. Note – this addon is considerably more expensive, and if paid out only covers 75% of the trip fee. Please note this is just a summation of the policies available.

Please see complete specific policy information for our recommended policies..

Getting There

A day-to-day itinerary can be found with your confirmation letter. Please forward a copy of your flight itinerary before purchasing flights so we can review departure and arrival dates.

Flying to Bali, Indonesia

Some airlines have been very stingy on pack weight, some not allowing for a 2nd bag at an additional cost. If your airline enforces a strict 50 lbs total weight, you should be ready to have your boots and another heavy item transferred to your carry-on.

Arrival: This trip requires that you arrive in Bali, Denpasar, Indonesia on Day 1 of your expedition. Early afternoon arrival is preferred. Please arrive no later than 5:00 p.m.

Departure: Please consult your specific itinerary for departure date. You may leave any time on the last day of your itinerary.

Early Arrival/Late Departure: We are happy to accommodate other flights. For those arriving early or departing after the scheduled itinerary, we can make hotel and transport arrangements at an additional cost. Please contact our office in advance of your departure if you would like us to make additional reservations.

Missed Flights: If you miss your flight, please contact Gordon Janow by calling our Seattle office (206) 378-1927 and follow the prompt for 24-hour contact.

Upon Arrival

Your guide or an Alpine Ascents representative will meet you at the airport and transport you to your hotel in Bali. Please ensure we have a copy of your arrival schedule.

Contact information for your guide and/or a local contact will be emailed with your team roster about a month prior to your trip. Please make sure you have this contact information saved or written down while traveling.

In Bali

Our team will usually lodge at Risata Bali Resort. We will inform you if any changes are made to our lodging itinerary.

RISATA Resort & Spa
Jl. Wana Segara, South Kuta Beach, Bali 80361 Indonesia
Phone: 62-361-753340
risatabali.com

For those requesting double room accommodations every effort will be made to pair you with another climber. A Single Room Supplement Fee will apply if a match cannot be made or there is a last minute cancellation. This will help keep our overall program pricing down since unlike other companies we do not charge more for smaller groups.

Gear List

Please refer to your Gear List:

You are required to bring every item on this list as described, so be as precise as possible when packing. We are happy to work closely with you on finding the proper gear. Climbers may store excess gear at the hotel.

If you plan to rent gear, your rental form must be submitted at least a month prior to expedition start date. Please call our office or e-mail [email protected] with any questions.

Gear Lexicon

If you’re confused by items and/or language on the Gear List, we encourage you to refer to our Gear Guide for explanations on layering systems, differences between boots, etc.

Other Resources

Below are articles written by veteran Alpine Ascents guides that you may find helpful in preparing and packing for your expedition.

Medications & Prescriptions for Mountain Climbing

Women’s-Specific Tips

Not on the Gear List, but in our Backpacks

Packing Tips

People generally take too much “stuff” rather than too little. Study each item before you pack it. Eliminate redundant items, extra changes of clothing, and excessive“nice to have” luxuries. You will benefit from traveling light because of the costs of excess baggage and because of the frequent loading and unloading of bags. Traveling light may be your key to summit success. Take everything on the required equipment list and little else.

Expenses

For most personal expenses, US dollars are the preferred method of payment. Cash or a combination of cash and traveler’s checks are usually the best option. Credit cards are fine at bigger hotels (the resort in Bali). Smaller establishments do often accept credit cards but charge a fee. Most climbers bring $500 – $1,000 with them to Indonesia for purchases in small villages, bottled drinks, and incidental expenses. Your guide will help you while in country to change money while traveling.

Timika Flight

The flight round-trip from Denpasar to Timika is approximately $500 based on Garuda Indonesia/ Merpati Nusantara Airlines Economy Class. Prices are subject to change based on class availability and airlines. Alpine Ascents will book this flight for you but you are responsible for the cost.

Early Departure/Evacuation

If you need to leave the expedition early, you are responsible for all incurred expenses (evacuation fees, transport, extra hotel nights, etc). A comprehensive trip insurance plan is required for this expedition, which can cover these costs in the event that they occur.

Tipping

Our guides make every effort to ensure your climb is safe, successful, and as enjoyable as possible. If you have a positive experience, gratuities are an excellent way to show your appreciation. It’s difficult to recommend a specific amount as we believe tips should be based on level and quality of services, as well as an amount that meets your budget.

A general guideline is $500 – $1,000 for the whole guide team. The lead guide will distribute tips among the rest of the guides.

On the Mountain

Physiology Of Mountaineering

Dehydration, hypothermia, frostbite, and altitude illness are all important health conditions to be aware of while climbing. Please read our overview of these physical factors:

Food & Water

We are all aware of the potential monotony of expedition food and Alpine Ascents makes every effort to make meals on the climb as enjoyable as possible. This includes local market shopping before each expedition, dining as a group, and pre-planned meals prioritizing both taste and staying healthy. Alpine Ascents prepares all water by boiling and/or with purification tablets. Climbers will fill water bottles at all meals and at certain rest stops.

Leave No Trace

Alpine Ascents International practices Leave No Trace principles on all expeditions. We believe that given the proper information most people will do all they can to help protect and maintain the environment. Before your climb, please become familiar with Leave No Trace:

7 Principles of Leave No Trace

As guides, we spend time teaching the environmentally appropriate Leave No Trace principles and practices. There is nothing more rewarding than working hard to get high into the mountains, reaching a pristine campsite, witnessing incredible views, and having the feeling that no one has been there before.

Conversely, there is nothing more disheartening than working hard to climb a mountain, reaching a site and encountering trash, food waste, and toilet paper. Please read the seven LNT principles, and call the office if you have any questions about what you can do to plan ahead.

COVID-19 PROTOCOLS

Please note that Covid protocols, both best practices and entry requirements, are changing frequently. While we cannot eliminate the risk of exposure to COVID-19, we do carry out a variety of measures designed to mitigate the risk of illness for climbers and staff. It is important we work together with the same team-oriented perspective we rely on in climbing, and we greatly appreciate your partnership. Please take a few moments to thoroughly read the information below and know that we look to improve our operation as additional information about the virus becomes available.

Vaccinations & PCR Testing for Entry and Exit
TBD – Awaiting country opening.

Masks
Climbers will be asked to wear proper facemasks in all public places while not on the mountain. This includes while in towns, while being transported and while in hotel premises or during meals.

Transportation
Based on recommendations and factors at time of departure we may opt to use multiple vehicles for transport to and from airport and to and from the mountain to maintain better social distancing.

Lodging
Lodging will be in shared rooms and tents unless a single room is requested. Subject to change based on conditions.

Dining on the Mountain
Guides may opt to have outdoor dining and not use a dining tent should circumstances warrant.

Screening
If you experience fever, chills, cough, shortness of breath, difficulty breathing, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea, vomiting, or diarrhea please immediately contact Alpine Ascents. Anyone experiencing these symptoms within 14 days of their trip date will be asked to reschedule their trip. All climbers may be verbally screened for these symptoms on arrival.

Mitigation Measures
Hand washing and hand sanitizing facilities are provided throughout the program, We encourage you to regularly clean or sanitize your hands while on this journey, especially after touching your face, sneezing, coughing, using the bathroom, eating, or drinking. Common areas, high-touch surfaces, and restrooms are sanitized regularly.

We are committed to keeping our environment clean for your protection as well as ours.

The trip was great! I can honestly say that this trip was the most challenging thing I’ve ever done physically and ranks pretty high up there in terms of mental challenges, too. The jungle is formidable, to say the least. I really feel privileged to have been on this trip with our team and guides. […]

Photo: David Morton
Photo: David Morton
Photo: David Morton
Photo: David Morton
Photo: David Morton
Photo: David Morton
Photo: David Morton
Photo: David Morton
Photo: David Morton
Photo: David Morton
Photo: Brien Sheedy
Photo: Brien Sheedy
Photo: Brien Sheedy
Photo: Brien Sheedy
Photo: Brien Sheedy
Photo: Brien Sheedy
Photo: Brien Sheedy
Photo: Brien Sheedy
Photo: Brien Sheedy
Photo: Brien Sheedy
Photo: Brien Sheedy

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Partners & Accreditations

Alpine Ascents International is an authorized mountain guide service of Denali National Park and Preserve and Mount Rainier National Park.
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